EHSI PTO Meeting March 10th, 2014

Posted March 10th, 2014 & filed under Meeting Notes

Eagle Heights Spanish Immersion PTO Meeting
District 272
Meeting Notes
March 10th, 2014
Teacher’s Lounge

Call to Order  – completed

Roll Call  – Kelly Hedlund, Michelle Barnes, Amanda Muhlbauer, Shelley Meadows, Kelly Carruth, Melissa Moehrl

Reading & Approval of Minutes of the Preceding Meeting – completed

Approval of Agenda of current meeting – completed

Reports of Officers

Secretary – duties on track
Treasurer – see below for discussion on use of Maraton Funds
Vice President – e-blast was sent requesting volunteers
President – see below
Reports of Committees
Sign Up Genius procedure – per Melissa, please include “Date Needed By” in the Subject line.
Family Fun night was successful.

Review Calendar and Upcoming Events
April 17th – The Works Event – Melynn Muilenburg will be heading up event. High school students will be used (via High School Outreach program) to be the volunteer leads for each activity.
The Works will conduct training for the high school students prior to the event – 3 high school volunteers per room have been requested. 2-3 members of The Works museum will be on hand.
Discussion on whether the high school students should be Spanish speaking? The board and Melynn felt that we should start with English speaking volunteers and reassess for future events.
Post-event feedback will be requested from participants.

Volunteer Needs: Email has been sent to recruit parents for board positions next year, including 2014/2015 treasurer.

Budget items
Discussion on use of Target Taking Charge of Education Funds and how those are utilized for the school – Kelly to follow up.
Discuss use of Maraton Funds
Overall process – staff was asked to fill out a form with four questions requesting funding for sustainable projects that tie back to educational goals and can be carried over from year to year to benefit a wider reach of students over time.
In order to obtain more teacher requests, discussion on printing request form and providing it to teachers to fill out for submission.
Approval process starts with input from principal and PTO presidents to determine if funding can occur via an existing budget source outside of PTO. If no existing source exists, the PTO board must approve along with principal input.
Discussion on having parent representatives from each grade provide input on approval as well.
All purchases are made by Gayla, and PTO writes the check for payment, management by Gayla.
Examples of approved use of funds thus far:
Flashlights for Sra.Pierson’s 3rd grade reading project
Microwaves for teacher’s lounge
Headphones for English language arts
Book purchases for authentic Spanish language-translated books for classrooms
Examples of requests of funds:
Spanish wall mural – vendor provided by Amanda M.
Artist in residence to choreograph 6th and 4th grade dance for Spring Dance festival (top priority for Elizabeth). The board was not in favor of hiring an artist in residence on a yearly basis. The board would like to see this funded as a one-time investment utilizing in-person instruction + video recording to support the sustainability needed beyond the first year of instruction (e.g. choreography is set one-time and carried forward to subsequent grades, and video recording of instruction is passed down to subsequent staff for those grades to create a sustainable investment without requiring a yearly expenditure for artist in residence).
School Tool Boxes – discussion on getting rid of it as a school fundraiser and offer it only as service with a better price point on offerings.

Announcements – N/A

Adjournment – completed at 5:00pm